Student Award Requests

This request does not apply to awards with an employment component such as a Graduate Teaching Award or any award tied to work performed

These must be processed as Additional Pay through Payroll. Contact HR at hrtransactions@ku.edu.

This request should not be used for international student employees

Even if the award is not tied to employment, international student employees must be processed through Payroll Additional Pay.

This request should not be used for scholarships. If the payment is based on merit, need, background, scholarship criteria and paid from a scholarship endowment, it must be processed as a scholarship, not an award.

Student Information
Provide as much detail as possible:

• Full legal name
• Address (W‑9 may be required)
• Student ID
• Award Posting Form (linked in FSP)
• International students:
  • Visa type
  • Country
  • KU employment status
  • Non‑Resident Award Form (linked in FSP)
  • SPRINTAX documentation (if required)

Award Details

• Award name
• KUEA account number
• Award amount

Start a new SSC Finance Request. Enter the ticket title, primary unit/school/department, and any additional contacts.

Under “I would like to:”, select: Submit an Award Request

Answer employment service questions. You will be asked whether the award involves a service component. If YES: Stop. Work with HR to submit an Additional Pay Form. If NO: Continue.

Select Student Classification. The student’s status will determine next steps.

If they are an International Student Employee, stop and work with HR to submit Additional Pay.

If they are an International Student Non‑Employee, collect SPRINTAX documentation and complete the Non‑Resident Award Form (linked in FSP)

If they are a Domestic Student, complete the Domestic Student Award Posting Form

Attach completed award form, SPRINTAX paperwork (if required), any additional supporting information

Student Award Payments — KU Policy Library

After submission, a confirmation email with a ticket ID will be sent. This ticket ID should be used when referencing the request outside the system.

The Finance SSC may request additional information. Replying to notification emails or adding comments to the ticket will update the request.

Ticket status notifications will be sent as processing progresses.

If a ticket has already been closed and an error is discovered, a new request must be submitted detailing the needed corrections.

If the ticket is still open, revisions should be provided by adding a new comment to the existing ticket.

Tickets may be withdrawn to remove them from workflow. A withdrawn ticket can be discarded and replaced with a new submission if needed.

When in doubt, submitters are encouraged to contact their assigned SSC Accounting Specialist.