This form is for KU students, staff, faculty or guest travelers only. If the traveler is KU Med Center student, staff, or faculty they will need to follow the KU Medical Center travel reimbursement process (even if the funding being provided for travel is KU funding). If you have questions about this, please submit an SSC Finance Request and select 'Request something else not captured elsewhere' for assistance.
IMPORTANT: Based on feedback, we have created a standalone Travel-Related Request Form to optimize travel-related submissions. Additionally, we have created an option for the Travel Expense Reimbursement (TER) section where you may attach the Travel Expense Reimbursement Form Template [download from After Travel | Travel Services or the attachment grid on the right] to attach to your ticket and bypass additional form fields. Please note, departmental templates may be used for Travel Requests; but, will not be accepted in place of the audit approved Travel Expense Reimbursement (TER) Form Template. If you choose to use a departmental TER template, you will be required to complete the individual form details or your request may be returned.
Use this form to submit the following travel-related requests to the Finance Shared Service Center (SSC), including:
| |
Category |
Description |
| 1 |
Employee/Student Requesting Travel (prior to travel occurring) |
Request a Travel Request (TR) for KU employees or KU student employees with funding source(s), travel information and projected expenses. The SSC will create the TR in Concur, but the traveler must log in to Concur to click 'submit'. TRs must be submitted in Concur 14 days prior to the travel start date for domestic travel and 30 days prior to the travel start date for international travel.
While pre-paid card amounts (if any) should be included, DO NOT USE THIS FORM TO SUBMIT P-CARD EXPENSES - Submit pre-travel P-Card expenses through the SSC Finance Request. |
| 2 |
Non-Employee Student Requesting Travel (prior to travel occurring) |
Request a Travel Request (TR) for students who are not employed with KU, with funding source(s), travel information and projected expenses. Non-employee students cannot log into Concur thus the SSC will click 'submit' on their behalf. TRs must be submitted in Concur 14 days prior to the travel start date for domestic travel and 30 days prior to the travel start date for international travel.
While pre-paid card amounts (if any) should be included, DO NOT USE THIS FORM TO SUBMIT P-CARD EXPENSES - Submit pre-travel P-Card expenses through the SSC Finance Request. |
| 3 |
Employee/Student Reimbursement for Travel (after travel occurred) |
Request a Travel Expense Reimbursement (TER) after travel has concluded for KU employees or KU students with funding source(s) and all applicable travel information and documentation. |
| 4 |
Employee/Student Mileage Only Reimbursement for Travel (after travel occurred) |
Request a Travel Expense Reimbursement (TER) for reimbursement of mileage only when using employee/student personal vehicle after event has occurred. Parking and tolls related to mileage can be included. Provide funding source(s) and all applicable travel information and documentation. |
| 5 |
Employee/Student Registration Only Reimbursement - Virtual or In-Person (after event has occurred) |
Request a Travel Expense Reimbursement (TER) for reimbursement of registration only for Virtual or In-Person events after the event has occurred. Provide funding source(s) and all applicable information and documentation. |
| 6 |
Candidate/Guest/Other Non-Employee Travel Reimbursement (after travel occurred) |
Request a Travel Expense Reimbursement (TER) for Candidates, Guests, or other Non-KU employees after travel has occurred. Provide funding source(s) and all applicable travel information and documentation. Note that the individual must be an active supplier. If not, please submit a Supplier Maintenance Service Request via the Finance Service Portal prior to submission of this form. |
For more information about KU Travel, visit Home | Travel Services