⚠️
As of 11/19/25, new FITC supplier registrations will no longer be set up with a paper check payment method (see announcement).
They must be one of the following:
- ACH (Direct Deposit): Individual or Business
- Commerce Bank Virtual Credit Card Payments: Business ONLY (documentation of vendor enrollment approval required - email, etc.) - does NOT require ACH documentation.
For any ACH requests:
More information on the various payment methods
Purpose:
Use this form to add or update suppliers (e.g., submit a W-9, W-8BEN, or W-8BEN-E for: Business, Individual, Employee, Student Traveler, Guest Lecturer, etc.).
Bulk requests (set up a group of individuals) that need added or updated in FITC will route to the Payables team.
All other requests will be routed to our TDX Help Desk, who will be providing support to the SSC in keying these transactions.
IRS forms should be signed within one calendar year
Cases that do NOT require IRS forms (W-9, W-8BEN, etc.):
- For BUSINESS Remit Address UPDATES ONLY, an invoice showing a clear remit address will suffice in place of W-9 or W-8BEN-E. The invoice will only be used for supplier maintenance; it will NOT be processed for payment.
- For Email or Phone Number UPDATES ONLY, documentation should be included that references the update (a copy of an email correspondence, etc.).
Form links: