Introducing Simplelists – Your New Email List Service (Effective December 19th.)
Simplelists is now replacing Mailman lists as our email list management service. It’s designed to be easier to use and more efficient.
Need help? Visit the Simplelists Support Center for guides and troubleshooting.
This guide includes instructions for both:
- Subscribers (external users) – how to join and manage your subscriptions.
- Administrators – how to manage users and configure your lists.
Subscription Management - Subscribers
Users can manage their subscriptions through the steps outlined in each of the following menus.
Subscribe
- Open a web browser and visit https://simplelists.ku.edu
- Under the “Subscribe” section, enter your full name and email address in the corresponding fields.
- Select the mailing list you want to subscribe to.
- Click the “Subscribe” button.
- You’ll receive an email with a confirmation link. Click the link to complete your subscription.
- On the confirmation page, click “Confirm Request.” Depending on the list settings, you may be automatically approved, or the list owner will manually approve your request.
Unsubscribe
- Open a web browser and visit https://simplelists.ku.edu
- Under the “Unsubscribe” section, enter your email address in the designated field and click the “Get Access" button.
- Check your email inbox for an access link and click it.
- Confirm your access. Under the “My Account” section, click “View Existing List Membership Details.”
- Next to the list you want to unsubscribe from, click “Unsubscribe.”
Subscription Management
To modify email delivery preferences or override default settings for an Ithaca College email list, visit https://simplelists.ku.edu in your web browser. You can adjust the overall delivery status and daily summary settings or unsubscribe as needed.
The instructions below strictly for an administrator of a particular list.
Creating Simplelist (listserv) - Administrators
Creating an Simplelist: Email List
- Open a web browser and visit the Simple List service request form in a web browser.
When filling out the form. Ensure you select the "No" option for "Will this group contain only KU email addresses.
By default, list owners are not list members, and only list members are allowed to post to the list. The list owner can be added to the list membership under List Settings (see panel below "Adding users to a list"
Address book - Adding Users
There are 3 ways you can add users to the address book. To access the address book.
- Open a web browser and visit https://simplelists.ku.edu.
- In the top-right of Simplelists, click the "Login" button.
- Click “All Contacts” from the left-side menu.
- Option #1- Individually Click “Add” > “Add new contact" to add a single user.
- Enter First Name
- Enter Last Name
- Enter Email Address
- Click "Add" for "List Membership"
- Use the drop down arrow to find your list and click "Add"
- Option #2 - Copy & Paste
- Open a web browser and visit https://simplelists.ku.edu.
- In the top-right of Simplelists, click the "Login" button.
- Click “All Contacts.”
- Choose “Add Many Members.”
- Paste a list of email addresses. You can also include names (optional) separated by spaces, carriage returns, or commas.
- If you’re working with a multiple list, you can select a specific list to add members to in addition to the main address book.
- Option #3 - CSV File Click "Add" > "Upload file" to upload a .csv file of users
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At a minimum your file must contain one column for email addresses. Your file can also contain columns for: surname, first name, daily digest, notes and lists.
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Multiple values can be specified for the email address, daily digest and list columns by separating them by a comma within the single cell. them by commas within a single cell.
- Open a web browser and visit https://lists.ku.edu
- In the top-right of Simplelists, click the "Login" button.
- Click “All Contacts” from the left-side menu.
- Click “Add” > “Upload File” and follow the prompts.
Remember that before members become active on your list, they must confirm their email address by clicking a link in a confirmation email. Once confirmed, they’ll be active members of your list.
Adding Users to a list
Following this process will add the user to your list and, if no record exists, also to your address book.
- Open a web browser and visit https://simplelists.ku.edu.
- In the top-right of Simplelists, click the "Login" button.
- Click “Manage Lists” from the left-side menu.
- Click “Members.” to the right of the list you wish to edit
- Click “Add” and choose from the following options"
- Click “Add” > “Add from all contacts."
- Click "Add" > "Add new member."
- Click "Add" > "Add many members."
- Enter the user details.
- Click “Add” when complete.
Remember that before members become active on your list, they must confirm their email address. They’ll receive a confirmation email with a link to click. Once they’ve confirmed, their email address is verified, and they become active members of your list.
Removing users from a list
- Open a web browser and visit https://simplelists.ku.edu.
- In the top-right of Simplelists, click the "Login" button.
- Click “Manage Lists” from the left-side menu.
- Select the listserve you want to remove members from and click “Members.”
- Click the checkbox next to the name of the individual you want to remove from the list.
- Finally, click “Remove Selected Members.”
Specific List Settings
Edit Message Footer
This footer appears at the bottom of every email sent to the list. New lists are given a default footer that reads, "To unsubscribe from this list, please go to (link)." This footer can be modified. Unsubscribe settings, including manager approval, can be modified under List Settings.
- Open a web browser and visit https://simplelists.ku.edu.
- In the top-right of Simplelists, click the "Login" button.
- Click “Manage Lists” from the left-side menu.
- Select the listserve you want to modify and click “Settings.”
- Choose “Email Modification.”
- Compose or modify your desired email footer in the provided text box.
- For advanced content options, click the question mark next to the “Message footer.”
- Finally, click “Update.”
Managing List Settings
- Open a web browser and visit https://simplelists.ku.edu.
- In the top-right of Simplelists, click the "Login" button.
- Click “Manage Lists” from the left-side menu.
Default settings for new lists include:
- Subscriptions: Allow subscriptions with approval by the list manager.
- Unsubscriptions: Allow members to unsubscribe with no list manager approval.
- Maximum message size (KB): 2048 KB = 2 MB
- Automated emails: Hold automated emails for approval.
- Posting permissions: Choose specific people who can send messages - Allow members of specific lists to post to this list (list name).
- Approval notifications: Notify the list manager when any messages are held for approval.
- Subject prefix: This will default with your list name.
- List replies: Replies will go to the poster of the message.
- Allow members to see other list members: Do not allow list members to view each other.
Sending & Approving Emails
Approving Emails
If you list requires approval before a message is sent. These steps outline how to go through this process.
- Open a web browser and visit https://simplelists.ku.edu.
- In the top-right of Simplelists, click the "Login" button.
- Click “Approval” from the left-side menu.
Sending Emails
- Open a web browser and visit https://simplelists.ku.edu.
- In the top-right of Simplelists, click the "Login" button.
- Click “Manage Lists” from the left-side menu.
- Select the list you want to email.
- Copy the email address associated with the list. It is formatted as {list name}@lists.ithaca.edu.
- In Microsoft Outlook, compose a new email and send it to the copied list email address.
The default setting allows any list member to send a message. Therefore, any confirmed member of your list can distribute a posting straight to the list, but any others are held for your approval. The behavior can be configured in List Settings.