KU Libraries: Access, Circulation, and Request Services for Reciprocal (non-KU) Library Users

PRINT DISCLAIMER: Official version of this document is accessible in the online policy library at https://policyoffice.ku.edu/. Printed copies may not reflect the most recent updates.

DOCUMENT TYPE:

Policy

PURPOSE:

To define and report library policies for access, circulation, and request services provided to Reciprocal (non-KU) library users.

APPLIES TO:

All Reciprocal (non-KU) library users who are using the resources and services provided by the University of Kansas Libraries on the Lawrence campus including: 1) Students, Faculty, and Staff of the Kansas Board of Regents institutions; 2) Students, Faculty, and Staff from the institutions participating in the GWLA Reciprocal Circulation Program; 3) Students, Faculty, and Staff from the institutions participating in the UMKC Courtesy Card Program. This policy applies to collections and services in Anschutz Library, Gorton Music & Dance Library, Library Annex, Murphy Art & Architecture Library, Spahr Engineering Library, Kenneth Spencer Research Library, and Watson Library.

See also: KU Libraries: Access, Circulation, and Request Services for Students, Faculty, and Staff of Haskell Indian Nations University.

CAMPUS:

Lawrence

TABLE OF CONTENTS:

1. Basic Library Access, Circulation, and Request Services
2. Borrowing Privileges
3. Kenneth Spencer Research Library
4. Scanning, Copying, and Printing
5. Services Not Included

POLICY STATEMENT:

1. Basic Library Access, Circulation, and Request Services are available to Reciprocal library users.
   1. On-site access to facilities of the University of Kansas Libraries system.
   2. On-site use of computers designated as Community Access Workstations for access to the Library Catalog and selected electronic resources (some restrictions may apply).
   3. Borrowing privileges for circulating collections (for qualifying individuals).
   4. Use of Recall requests for eligible collections and of Retrieve from Shelf service for circulating collections housed in the Library Annex (for qualifying individuals).
   5. Basic research help services.

2. Borrowing Privileges for Reciprocal library users.
   1. Reciprocal library users must qualify for, purchase, and present a KU Library Borrower Card to check out or renew library materials and to request library services including Recalls and Retrieve from Shelf. Annual renewal is required to retain access to services.
   2. May check out an unlimited number of long-term loan items for 6 weeks, and may renew the items 5 times via the Library Catalog before returning the items to the library or bringing the items to the library to check them out again.
   3. All long-term loan items are subject to recall at any time and must be returned within 14 days of the first recall notice date to avoid overdue charges.
   4. Short-term, reserve, and equipment loan items checked out for 2 weeks or less must be returned to the library from which they were checked out by the time due in order to avoid overdue charges and in order to check them out again.
   5. Items may be renewed or checked out again as long as there are no waiting requests from other library users, and the borrower has an active KU Library Borrower Card and owes less than $80 in library charges.

3. Kenneth Spencer Research Library.
   1. Kenneth Spencer Research Library is open to all researchers including those not affiliated with KU or another academic institution.
   2. Collections must be used on-site in the library's reading room.
   3. Library users need to register for a User Account in the Aeon system, present photo identification upon arrival at the library, and use the Aeon system to request library materials.
   4. See Reproducing Library Materials for information about copying and printing in Kenneth Spencer Research Library.
   5. The KU Library Borrower Card is not required at Kenneth Spencer Research Library.

4. Scanning, Copying, and Printing.
   1. Free scanning is available in most library locations; bring a USB flash drive to save scanned documents or send them to your email account.
   2. Visitor Copy/Print Access must be purchased in order to print from the Community Access Workstations or to print from hard copy items.
   3. See Reproducing Library Materials for information about Spencer Research Library.

5. Services Not Included for Reciprocal library users.
   1. Interlibrary Loan (including WebRetrieve and Document Delivery services) is not provided.
   2. Off-campus access to the Libraries' licensed electronic resources including databases, e-journals, and e-books is not included.
   3. Retrieve from Shelf service is provided only for collections shelved in the Library Annex. TripSaver and Home Loan Delivery services are not available.

EXCLUSIONS OR SPECIAL CIRCUMSTANCES:

This policy does not apply to the Wheat Law Library on the Lawrence campus or to the KU Medical Center libraries (Clendening, Dykes, and Farha).

CONSEQUENCES:

Individuals who no longer meet the requirements for Reciprocal library user status will no longer be able to receive the level of services reported in this document. The exception is that registered users at Kenneth Spencer Research Library continue to qualify for library services as described in this policy.

CONTACT:

University of Kansas Libraries
1425 Jayhawk Blvd.
Lawrence, KS 66045
Asking Questions about KU Libraries Policies and Procedures

APPROVED BY:

Assistant Dean of Libraries for Content and Access Services

APPROVED ON:

1999-08-01

EFFECTIVE ON:

1999-08-01

REVIEW CYCLE:

Annual (As Needed)

BACKGROUND:

Previously documented via KU Libraries website content.

RELATED STATUTES, REGULATIONS, AND/OR POLICIES:

1. KU Libraries: Access, Circulation, and Request Services - Requirements for Other (non-KU) Library Users
2. KU Libraries: Access, Circulation, and Request Services for Students, Faculty, and Staff of Haskell Indian Nations University
3. KU Libraries: Access, Circulation, and Request Services for Resident (non-KU) Library Users
4. KU Libraries: KU Library Borrower Card for Other (non-KU) Library Users
5. KU Libraries: Fines, Fees, Lost Item, and Damage Charges for Long-term, Short-term, Course Reserve, and Interlibrary Loan Materials
6. KU Libraries: Fines, Fees, Lost Item, and Damage Charges for Library Equipment and Accessories (Laptops, Cameras, Headphones, and More)
7. KU Libraries: Appeals to Library Charges
8. KU Libraries: Privacy and Confidentiality
9. KU Libraries: Code of Conduct for Library Users

RELATED OTHER:

1. KU Libraries Policies and Procedures
2. Kenneth Spencer Research Library
3. Reproducing Library Materials in Kenneth Spencer Research Library
4. KU Libraries Billing and Payments for Library Charges
5. Visitor Access Program for Printing and Copying in the KU Libraries
6. Community Access Workstations

CHANGE HISTORY: