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PRINT DISCLAIMER: Official version of this document is accessible in the online policy library at https://policyoffice.ku.edu/. Printed copies may not reflect the most recent updates.
DOCUMENT TYPE:
Policy
PURPOSE:
Provide the broadest possible access to the journal literature authored by KU faculty.
APPLIES TO:
KU Faculty
CAMPUS:
Edwards, Lawrence
POLICY STATEMENT:
The faculty of the University of Kansas (KU) is committed to sharing the intellectual fruits of its research and scholarship as widely as possible and lowering barriers to its access. In recognition of that commitment and responsibility, the KU faculty is determined to take advantage of new technologies to increase access to its work by the citizens of Kansas and scholars, educators, and policymakers worldwide. In support of greater openness in scholarly endeavors, the KU faculty agrees to the following:
Each faculty member grants to KU permission to make scholarly peer-reviewed journal articles to which they made substantial intellectual contributions publicly available in the KU open access institutional repository, and to exercise the copyright in those articles. In legal terms, the permission granted by each faculty member is a nonexclusive, irrevocable, paid-up, worldwide license to exercise any and all rights under copyright relating to each of their scholarly articles, in any medium, and to authorize others to do the same, provided that the articles are not sold for a profit. This license in no way irrevocably interferes with the rights of the KU faculty author as the copyright holder of the work.
The policy will apply to all scholarly peer-reviewed journal articles authored or co-authored while a faculty member of KU. To assist in the open distribution of the articles, faculty members will provide bibliographic information and an electronic copy of each article within 30 days of publication to the Provost’s Designate. The license granted to KU regarding an article will be waived by the Provost’s Designate at the sole discretion of the faculty member upon written/electronic notification. The Provost’s office will be responsible for interpreting this policy, resolving disputes concerning its application, and recommending changes as necessary. This policy will be reviewed by Faculty Governance, in concert with the Provost’s office, every three years, and a report presented to Faculty Governance. A broadly representative Open Access Advisory Board made up of faculty, representatives from faculty governance, and the Provost’s Office will provide additional guidance and oversight in policy implementation.
CONTACT:
University Governance
33 Strong Hall
1450 Jayhawk Blvd
Lawrence, KS 66045
785-864-5169
APPROVED BY:
Faculty Senate, Provost, Chancellor
APPROVED ON:
2009-04-30
EFFECTIVE ON:
2009-04-30
REVIEW CYCLE:
Annual (As Needed)
BACKGROUND:
This policy is reviewed every three years. Last reviewed FY2023
The University of Kansas has long been among the leaders in Open Access. The Faculty Senate took action in 2005 to establish KU ScholarWorks, the digital repository of KU, and, in 2009, by passing an Open Access Policy (https://openaccess.ku.edu/) that grants KU a non-exclusive license to articles published by KU faculty. Since then,expand the variety of ways that make KU's scholarly work visible to other scholars, students, and the community.
RELATED PROCEDURES:
Processes to Implement the KU Open Access Policy
DEFINITIONS:
Open access: refers to digital access to the scholarly journal literature that is made available without barriers to the reader, such as financial or legal.
CHANGE HISTORY:
04/03/2025: Migration to TeamDynamix from Drupal.
02/25/2025: Policy updated, changed last review date to FY2023.
03/06/2023: Updated broken link.
08/25/2017: Policy updated, changed last review date to FY2017.
12/15/2014: Policy formatting cleanup (e.g., bolding, spacing).
10/16/2014: Corrected typo in second paragraph - changed from "provided that he articles are not sold for a profit" to "provided that the articles are not sold for a profit"; removed link under Related Policies which directed back to this page.
03/10/2010: Approved by Chancellor.
02/11/2010: Revised to include implementation information and responsibilities.