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PRINT DISCLAIMER: Official version of this document is accessible in the online policy library at https://policyoffice.ku.edu/. Printed copies may not reflect the most recent updates.
DOCUMENT TYPE:
Policy
PURPOSE:
Occasionally departments wish to compensate student or temporary employees for services or products that do not relate to their employment with the University. This policy outlines the parameters for such one-time payments.
APPLIES TO:
Student or temporary employees with active appointments.
CAMPUS:
Edwards, Lawrence, Juniper Gardens, Parsons, Salina, Topeka, Wichita, Yoder, Medical Center, Kansas City
POLICY STATEMENT:
Campus departments may utilize the services or purchase the creative products of student and temporary employees by utilizing the additional payment process through Payroll Services with the approval of the Vice Provost for Finance.
This one-time payment process can be utilized only if the services or products are unrelated to the job that the student or temporary employee is performing for the department. Compensation to individuals providing services over a period of time, e.g., camp counselors and website designers, should be handled with appointments to payroll. Some examples of acceptable payments include performances that are not part of the student employee’s academic program and creative products of artwork or graphics.
EXCLUSIONS OR SPECIAL CIRCUMSTANCES:
This policy does not apply to students who are not KU employees or to faculty/staff with regular appointments. The Policy on Commitment of Time, Conflict of Interest, Consulting, and Other Employment applies to faculty/staff with regular appointments.
CONTACT:
Vice Provost for Finance
250 Strong Hall
1450 Jayhawk Blvd.
Lawrence, KS 66045
785-864-4904
provost@ku.edu
Payroll Services
145 Carruth O’Leary Hall
1246 W. Campus Road
Lawrence, KS 66045
785-864-4385
payroll@ku.edu
Human Resources
103 Carruth-O’Leary Hall
1246 W. Campus Road
Lawrence, KS 66045
785-864-4946
hrdept@ku.edu
APPROVED BY:
Provost and Executive Vice Chancellor
APPROVED ON:
2011-03-30
EFFECTIVE ON:
2011-04-01
REVIEW CYCLE:
Annual (As Needed)
RELATED STATUTES, REGULATIONS, AND/OR POLICIES:
Additional Payment form
Policy on Commitment of Time, Conflict of Interest, Consulting, and Other Employment
CHANGE HISTORY:
03/28/2025: Migration to TeamDynamix from Drupal.
09/20/2024: Updated Human Resource Management to Human Resources.
04/16/2021: Updated the owning unit from Comptroller to Financial Services.
03/08/2019: Updated contact section.
03/12/2015: Made minor update to Contact Information.
03/11/2015: Changed policy owner from HR to Comptroller to accurately reflect policy ownership.
01/22/2015: Policy formatting cleanup (e.g., bolding, spacing).
03/30/2011: Approved by the Provost and Executive Vice Chancellor.