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PRINT DISCLAIMER: Official version of this document is accessible in the online policy library at https://policyoffice.ku.edu/. Printed copies may not reflect the most recent updates.
DOCUMENT TYPE:
Policy
PURPOSE:
Instructions for refunding KU Card balance upon leaving the University of Kansas.
APPLIES TO:
Students, Faculty, Staff, and other members of the KU community.
CAMPUS:
Edwards, Lawrence
POLICY STATEMENT:
There are no refunds issued for Beak 'Em Bucks deposits except in cases of withdrawal, transfer, or graduation from The University of Kansas. Money remaining in the account at the end of a semester will be available to you the following semester.
Upon leaving (students: graduation, withdrawal, or transfer; employees: employment termination) The University of Kansas, you may complete the Request for Refund form and submit it to the KU Card Center. A $15 administrative fee will be charged to your account when it is closed. If you owe the university any money, the balance of your refund will first be applied to your tuition and fees account to satisfy any outstanding balances.
If a request for refund is not received within 12 months of leaving The University of Kansas, the balance of funds in your Beak ‘Em Bucks account will be turned over to the State Treasurer’s Office as unclaimed property.
Please call the KU Card Center administrative office at 785-864-5852 if you have any questions, or email kucard@ku.edu.
CONSEQUENCES:
Failing to request a refund within 12 months of leaving The University of Kansas, the balance of funds in your Beak ‘Em Bucks account will be turned over to the State Treasurer’s Office as unclaimed property.
CONTACT:
Student Accounts and Receivables
1246 West Campus Road Room 1
Lawrence, KS 66045
kucard@ku.edu
Ph 785-864-3322
APPROVED BY:
Associate Director, Financial Services
APPROVED ON:
1998-03-01
EFFECTIVE ON:
1998-03-01
REVIEW CYCLE:
Annual (As Needed)
CHANGE HISTORY:
05/20/2025: Updated links.
03/31/2025: Migration to TeamDynamix from Drupal.
09/07/2021: Updated Request Refund link.
01/12/2021: Changed policy name from KU Card Center - Refunds to Beak 'Em Bucks Refunds; Updated policy owning unit from KU Card Center to Financial Services.
10/02/2015: Changed name of hyperlink in related policy links from Replacement Card to Instructions for a lost, stolen, or damaged KU Card
10/01/2015: Fixed broken links and set links to open in new window.
March 1998: Policies for KU Card Center were created.