Body
PRINT DISCLAIMER: Official version of this document is accessible in the online policy library at https://policyoffice.ku.edu/. Printed copies may not reflect the most recent updates.
DOCUMENT TYPE:
Policy
PURPOSE:
Kansas statute requires that employees be paid all wages due them on regularly scheduled pay periods and in a timely manner. This policy outlines the requirements for making University of Kansas hires, rehires, or appointment changes effective in order to assure timely pay.
APPLIES TO:
Faculty, staff and student employees of all KU campuses.
CAMPUS:
Edwards, Lawrence, Juniper Gardens, Parsons, Salina, Topeka, Wichita, Yoder, Medical Center, Kansas City
POLICY STATEMENT:
A hire, rehire, or appointment change must be in effect at the time an employee begins work in a new capacity. Thus, the processes required to complete that action must be completed in advance of the effective date of the appointment or change. Hires, rehires, and appointment changes cannot be made retroactively. Accountability for assuring timely hires, rehires, and appointment changes rests with the director, dean, and/or vice provost/chancellor.
EXCLUSIONS OR SPECIAL CIRCUMSTANCES:
Deans or directors who wish to address issues and questions arising from the application of this policy must submit their concerns in writing simultaneously to Human Resources and the Vice Provost/Vice Chancellor for their campus (Chief Financial Officer and Senior Vice Chancellor, University of Kansas Medical Center and its reporting units; Chief Financial Officer and Senior Vice Chancellor, Lawrence Campus and its reporting units).
CONTACT:
KU Human Resources
103 Carruth-O’Leary Hall
1246 W. Campus Road
Lawrence, KS 66045
785-864-4946
hrdept@ku.edu
KUMC Division of Human Resources
1044 Delp Pavilion
3901 Rainbow Blvd.
Kansas City, KS 66160
913-588-5080
ssnakenberg@kumc.edu
APPROVED BY:
Chancellor
APPROVED ON:
2012-07-09
EFFECTIVE ON:
2012-09-01
REVIEW CYCLE:
Annual (As Needed)
RELATED STATUTES, REGULATIONS, AND/OR POLICIES:
K.S.A. 44-314, Chapter 44, Article 3
CHANGE HISTORY:
03/26/2025: Migration to TeamDynamix from Drupal.
02/28/2025: Updated Vice Provost for Finance to Chief Financial Officer and Senior Vice Chancellor.
09/20/2024: Updated KU Department of Human Resource Management to KU Human Resources.
06/16/2020: Updated KUMC contact information.
03/07/2019: Changed title VP for Administration and Finance to Chief Financial Officer and Vice Provost for Finance.
12/13/2018: Updated Contact section.
07/11/2016: Updated to remove gendered pronouns.
07/09/2012: Approved by Chancellor Bernadette Gray-Little.