Zoom - Calendar Configuration

The following topics will aid users in connecting Zoom to their KU Email Calendar.

Connecting Zoom to KU Calendar

Connecting Zoom to your KU Calendar allows you to easily see up coming events to help stream line setting up new events or meetings. Though the screen shots below are from a Mac, the process is similar on Windows devices.

Open Outlook.
Select Calendar then New Event
Click Zoom,
then Settings
Click SSO at the bottom right of the screen.
Enter kansas in the filed beside .zoom.us
Login with your KU Online ID and password to Single Sign-On
You should see the screen below; it should confirm that you have added Zoom access to your KU Microsoft account.

Configure Meeting Provider

Selecting your meeting provider in outlook simply defaults all new meetings to one specific platform for future meetings. This does not prevent users from scheduling meetings in other platforms. Please see Connecting Zoom to KU Calendar above for further details about calendar functions.

Mac

Open Outlook
Click on Outlook in the top left of the screen, then click Settings.
Click on Calendar
Click Configure next to Add online meetings to all events.
Here you can alter the settings of your Outlook meetings.
- To turn this setting off, make sure the button next to Add online meeting to all meetings is unchecked.
- To turn this setting on or alter it, leave the same button checked and select the button next to Zoom to add a Zoom meeting to every Outlook meeting you create.
- Click Save to save your changes.

Windows

Open Outlook application
Click File
Click Options in the bottom left corner
Click Calendar
Click Meeting Providers next to Add online meeting to all meetings
Here you can alter the settings of your Outlook meetings.
- To turn this setting off, make sure the button next to Add online meeting to all meetings is unchecked.
- To turn this setting on or alter it, leave the same button checked and select the button next to Zoom to add a Zoom meeting to every Outlook meeting you create.
- Click OK to save your changes

Outlook Plugin

Users who prefer to use outlook for meeting scheduling. You have access to the Zoom Add-in for outlook. KU Managed devices already has this plugin installed by default.

Mac

Open Outlook
Click on the 3 dots below and to the right side of the search box. Click Get Add-ins
Search and click on Zoom
Click Add

Zoom plugin is now added to outlook. You can schedule meetings directly with zoom after you connect your KU calendar zoom. See the panel above Connecting Zoom to KU Calendar

Windows

Close Outlook on your computer if it is open.
Go to zoom.us/download in a web browser.
Click Download under Zoom Plug-in for Microsoft Outlook.
Run the downloaded ZoomOutlookPluginSetup.msi file.
Click Next.
Click Next
Click Next
Click Yes if prompted by the User Account Control (UAC) to make install the software.
Click Close.
Open Outlook. In the Home tab, you will now see a Zoom button on the toolbar.

Zoom plugin is now added to outlook. You can schedule meetings directly with zoom after you connect your KU calendar zoom. See the panel above. Connecting Zoom to KU Calendar

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Zoom - Calendar Configuration

Connecting Zoom to KU Calendar

Configure Meeting Provider

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Outlook Plugin

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