PRINT DISCLAIMER: Official version of this document is accessible in the online policy library at https://policyoffice.ku.edu/. Printed copies may not reflect the most recent updates.
DOCUMENT TYPE:
Policy
PURPOSE:
To describe the criteria used to determine which semester a course will be scheduled into for a given semester or term.
APPLIES TO:
Courses being offered by the University of Kansas.
CAMPUS:
Edwards, Lawrence, Medical Center, Kansas City
POLICY STATEMENT:
It is in the best interest of the University of Kansas to schedule classes into semesters and terms in a logical and consistent manner. By doing so, enrollment and fiscal summaries of individual semesters or terms can be analyzed and compared to each other with a high level of confidence in consistency. Guidelines: 1) Classes that start on or after the date the semester begins and end on or before the semester/term ends are scheduled in the semester/term as announced. 2) Classes that start and end between a regularly scheduled semester/term (i.e. a break period) are scheduled in the latter of the two semesters or term. 3) Classes that start in one semester or term and end in another semester/term are scheduled in the latter of the two semesters or term. 4) Classes that start during a break period and end during a regularly scheduled semester/term are scheduled in the semester/term the class ends. 5) Classes that start in one semester/term and end during the break before the next semester/term begins are scheduled in the semester/term the class begins. 6) Classes that are scheduled through three or more consecutive semesters, breaks or terms are scheduled in the semester/term the class ends. If the class ends during a break period, the class is scheduled in the semester/term that ended prior to the break period.
EXCLUSIONS OR SPECIAL CIRCUMSTANCES:
Requests can be made to the University Registrar. Requests must be made well in advance of the start of the class and there must be a compelling academic or administrative reason to deviate from the current policy. Decisions made by the University Registrar can be appealed through the Provosts's Office.
CONTACT:
Office of the University Registrar
1502 Building
1502 Iowa Street
Lawrence, KS 66045
registrar@ku.edu
785-864-4423
APPROVED BY:
Vice Provost for Academic Affairs
APPROVED ON:
2014-06-23
EFFECTIVE ON:
2014-06-23
REVIEW CYCLE:
Biennial (Every Two Years)
BACKGROUND:
This policy reflects the practices and procedures that have been in place at the University of Kansas for a number of years.
DEFINITIONS:
Class: A single and distinct course offering. Also called a section.
Semester: The Fall and Spring academic session.
Term: The Summer academic session.
Break Period: The time between semesters or a semester and the Summer term.
CHANGE HISTORY:
03/27/2025: Migration to TeamDynamix from Drupal.
03/01/2023: Updated contact section.
04/17/2015: Reviewed and Approved for application to KU Medical Center by Robert Klein, PhD, Vice Chancellor for Academic Affairs - KU Medical Center.
Prior to final approval, this policy was reviewed and endorsed by the Register’s Office, Enrollment Management, Financial Aid and Scholarships, and the Center for Online and Distance Learning.