PRINT DISCLAIMER: Official version of this document is accessible in the online policy library at https://policyoffice.ku.edu/. Printed copies may not reflect the most recent updates.
DOCUMENT TYPE:
Policy
PURPOSE:
Protect the university from non-sufficient payments.
APPLIES TO:
University of Kansas departments that receive checks, e-checks, money orders, or other payment instrument upon which the instrument is drawn. All parties making payment to the university with an instrument that may fail to clear the financial institution upon which the instrument is drawn.
CAMPUS:
Edwards, Lawrence, Medical Center, Kansas City
POLICY STATEMENT:
Deposited checks or e-checks that do not clear the first time, will be returned. Student Accounts & Receivables will determine the account to which the check was originally credited and reverse the original payment from the account. A "no check" indicator will be placed on the student's account indefinitely.
A charge of $30.00 will be made to a debtor's account for each check, draft, money order or other payment instrument which fails to clear the financial institution upon which the instrument is drawn. A $30.00 charge will be assessed by the University department that is responsible for collection of the dishonored items. All subsequent payments received by the University in settlement of debt will be applied first to the returned check fee, if applicable, and then to the original amount owed. The University reserves the right to require payment by credit card, money order or cashier's check for settlement of a debt after the initial payment has been dishonored.
CONTACT:
Financial Services - Student Accounts & Receivables
stu.account@ku.edu
785-864-3322
RESPONSIBLE UNIT:
Financial Services
APPROVED BY:
Controller
APPROVED ON:
1992-07-01
EFFECTIVE ON:
1992-07-01
REVIEW CYCLE:
Annual (As Needed)
CHANGE HISTORY:
10/09/2025: Substantively reviewed. Technical updates to align with current practice.
09/29/2025: Updated formatting.
03/31/2025: Migration to TeamDynamix from Drupal.
02/17/2023: Updated contact section.
04/16/2021: Updated Contact and owning unit sections from Comptroller to Financial Services.
06/27/2019: Updated contact section.
03/23/2015: Updated to reflect current nomenclature for Student Account Services.
11/20/2014: Updated to remove redundant information regarding approval date and approving body from Policy Statement.
07/01/1992: Policy approved.
TITLE:
Returned Checks