The Controller's Office is responsible for distributing all state and university asset management policies and procedures across campus, including but not limited to the routine inventory of University of Kansas assets.
Instructions for refunding KU Card balance upon leaving the University of Kansas.
Provide instruction for catering campus events.
To provide information regarding the function and responsibilities of the Office of Financial Services.
Provide the University community with direction on how to create change funds that are used for making change in receiving amounts due to the university.
Provide instructions for establishing income and expenditure estimates so that accounting transactions may be processed on the financial system.
Provide direction for proper handling of University financial deposits.
Provide a uniform policy for the university regarding the required generation of sales receipts and record keeping for all sales transactions to be reconciled with monthly control totals.
Standardized instructions for providing payment receipts.
Provide instructions for students and Parent PLUS loan recipients to receive refund payments through Direct Deposit.
The following statement provides procedures for accepting and reporting donations of tangible property to the University of Kansas, Lawrence campuses.
To provide the requirements for processing e-commerce transactions and any acceptance of credit card payments by administering entities for the University of Kansas Lawrence campus and its reporting units; to establish protocols to reduce the risk of exposure of cardholders’ personal financial information when such information is processed electronically through an e-commerce transaction; and to subject all e-commerce transactions to mandatory compliance with the Payment Card Industry (PCI) Data
To outline the requirements for reimbursing employees who use personal payment forms for official University of Kansas business.
This policy outlines when it is acceptable to use University funds for the purchase of food and/or beverages. It also provides specific examples of when university funds cannot be used for food and/or beverages.
Provide the University community with direction on how to distinguish between independent contractors to be paid for contractual services through the financial system and employees who are to be paid through the University payroll system. In general, the vast majority of all payments for services should be made through the payroll system.
Prevent unauthorized use of a lost or stolen KU Card.
To define the circumstances when The University of Kansas will release a photograph from the KU Card Center.
To enumerate terms and conditions for receiving and using the KU Card issued by the University of Kansas.
Provide KU faculty and staff information on KU Payroll Endowment Loans.
To outline the University’s process for timely collection of wage overpayments and arrears benefits. The arrearage collection process occurs when a paycheck is adjusted that creates an amount owed by the employee to the University.
To provide procedure for reporting lost or stolen property.
Requires all state-affiliated employees to use direct deposit for payroll.
To provide instructions to obtain the KU Card, which is the official University of Kansas identification card.
To provide general instructions to individuals traveling for official University of Kansas business.
Occasionally departments wish to compensate student or temporary employees for services or products that do not relate to their employment with the University. This policy outlines the parameters for such one-time payments.
Provide instruction for paying international residents.
Provide instruction for managing departmental petty cash funds.
Provide information regarding Procurement Card Procedures.
Protect the privacy of financial information.
To outline the when retroactive funding adjustments are appropriate and the procedures by which they are requested, reviewed, and approved.
Protect the university from non-sufficient payments.
Provide instructions for safeguarding monetary payments received by the University.
Provide direction for collecting and paying mandatory sales tax.
Provide a framework for the fiscal operations of University of Kansas service centers that will ensure compliance with federal cost principles, consistency in accounting and costing practices, and flexibility to meet the needs of different operations.
Provide instruction for paying Student Awards
The purpose of the policy is to 1) promote the safe travel and return of all KU travelers; 2) enhance KU stewardship by maximizing efficiency and flexibility while minimizing cost; and 3) promote compliance with applicable laws.
Business process for the assessment of the late payment fee and default fee when tuition and fees are not received by established due dates.
Provide procedures for obtaining approval and purchasing motor vehicles for University of Kansas personnel.
Provide instruction for using automobiles in the course of University business.
Funding for sick and annual leave payouts is provided from the State Leave Payout Fund when faculty or staff retire or are retirement eligible at the time of separation. Using a similar method, funding for the payout of vacation leave will be paid from a central funding source for fiscal year faculty or staff who resign, terminate employment, or are not retirement eligible at the time of separation. The University Vacation Leave Payout Fund will alleviate the drain on departmental and grant bud