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DOCUMENT TYPE:
Policy
PURPOSE:
To describe the graduate faculty privileges of faculty who receive notices of non-reappointment.
APPLIES TO:
Graduate Faculty
CAMPUS:
Edwards, Lawrence
POLICY STATEMENT:
Faculty members given a notice of non-reappointment are not eligible to hold Graduate Faculty status. The Provost's Office will notify the Office of Graduate & Postdoctoral Affairs when faculty receive a notice of non-reappointment.
Upon non-reappointment, the faculty member is no longer eligible for Graduate Faculty status. When notified by the Provost's Office of faculty non-reappointment, Graduate & Postdoctoral Affairs will remove Graduate Faculty status for the non-reappointed faculty member. The revocation of Graduate Faculty privileges will apply to the appointment period for which the terminal notice is effective. The non-reappointed faculty member will no longer be allowed to teach future courses for graduate credit or to serve on graduate students' committees.
The appropriate dean of the non-reappointed faculty member's school or College may request, in writing, an exception to the policy from the Vice Provost for Graduate & Postdoctoral Affairs. Permission may be given to the faculty member to serve on a graduate student's committee if the graduate student will meet all degree requirements within the semester.
The faculty member that received notice of non-reappointment will be given a copy of the initial letter sent to the dean and will be provided a copy of the letter sent requesting and defining an exception.
CONTACT:
Graduate & Postdoctoral Affairs
785-864-8040
graduate@ku.edu
RESPONSIBLE UNIT:
Graduate & Postdoctoral Affairs
APPROVED BY:
Provost and Executive Vice Chancellor
APPROVED ON:
2008-10-02
EFFECTIVE ON:
2008-10-02
REVIEW CYCLE:
Annual (As Needed)
CHANGE HISTORY:
12/24/2025: Technical edits. Graduate Studies name change to Graduate & Postdoctoral Affairs.
10/22/2025: Updated format.
04/01/2025: Migration to TeamDynamix from Drupal.
07/27/2023: Updated Approved by to Provost and Executive Vice Chancellor.
06/25/2020: Changed Dean of Graduate Studies to Vice Provost of Graduate Studies.
06/20/2016: Technical edits to update process descriptions; compliance with gender neutralization initiative; annual review.
03/14/2008: Added to KU Policy Library.
TITLE:
Procedures When Graduate Faculty Are Given Terminal Contracts