PRINT DISCLAIMER: Official version of this document is accessible in the online policy library at https://policyoffice.ku.edu/. Printed copies may not reflect the most recent updates.
DOCUMENT TYPE:
Policy
PURPOSE:
The University encourages all faculty and staff to vote and allows flexibility to address required travel to polling places.
APPLIES TO:
All employees at all KU work sites.
CAMPUS:
Edwards, Lawrence, Leavenworth, Juniper Gardens, Parsons, Pittsburg, Salina, Topeka, Wichita, Yoder, Medical Center, Kansas City
POLICY STATEMENT:
The University encourages all faculty and staff to vote. Voting polls are usually open before 8:00 a.m. and after 5:00 p.m. to allow voting before or after the normal work day. However, we recognize that faculty and staff may have to travel some distance to polling places. The University allows up to a maximum of two (2) hours of paid time in situations where travel time may affect a faculty or staff member's ability to cast a vote. Staff should request time off in advance from their supervisors if travel time to the polls is required.
CONSEQUENCES:
Unless approved in advance for hourly employees, time taken may be considered an unauthorized absence.
CONTACT:
KU Lawrence Campus
Human Resources
University of Kansas
Carruth O'Leary Hall
1246 West Campus Road
Lawrence, KS 66045
hrdept@ku.edu
785-864-4946
KU Medical Center: Kansas City
Human Resources
3901 Rainbow Blvd
1044 Delp
Kansas City, KS 66160
913-588-5080
KU Medical Center: Wichita
Human Resources
1010 N. Kansas
Wichita, KS 67214
316-293-261
APPROVED BY:
Senior Vice Chancellor and Chief Human Resource Officer
APPROVED ON:
2004-10-27
EFFECTIVE ON:
2004-10-27
REVIEW CYCLE:
Annual (As Needed)
RELATED STATUTES, REGULATIONS, AND/OR POLICIES:
Political Activity: Kansas Statutes and Board of Regents/University Policies on the use of University Equipment, facilities, personnel, and other resources for partisan political activity
RELATED PROCEDURES:
Staff should request time off in advance from their supervisors if travel time to the polls is required.
CHANGE HISTORY:
03/26/2025: Migration to TeamDynamix from Drupal.
10/31/2024: Updated to all-University policy.
09/20/2024: Updated Human Resource Management (HRM) to Human Resources (HR).
08/22/2019: Updated Contact section.
05/22/2017: Removed broken link.
07/11/2016: Updated to remove gendered pronouns.
04/28/2016: Updated Review Date
09/03/2015: Updated Review Date
08/13/2015: Added Purpose, Added “regular positions” to “applies to” section, Added exclusion for temp positions, Added consequences, Updated Human Resources/HR to Human Resource Management/HRM.
01/21/2015: Policy formatting cleanup (e.g., bolding, spacing).