KU recognizes the vital role that Volunteers play in accomplishing its mission of teaching (learning), research (discovery), and service (engagement) and acknowledges their services as either Affiliates or Volunteers. This policy characterizes the nature of Volunteer service; establishes mechanisms to promote a safe, productive, and mutually beneficial environment; specifies allowable services with appropriate authorization; and identifies tracking processes for Volunteer services.
1To explain the University's alcohol and drug policy for employees and students.
The University grants faculty and staff bereavement leave for the death of a close relative or qualified adult.
To provide guidance on meal and work break requirements for hourly (non-exempt) employees.
To provide guidance for creating a supportive working climate for employees to meet family obligations and to outline when children can appropriately be at the workplace.
Staff may be disciplined for reasons of inadequate performance, misconduct, violation of established policies and procedures, or other cause. These guidelines outline the counseling process which may be utilized prior to taking disciplinary actions for staff.
In compliance with Kansas Board of Regents policy, the University of Kansas background check program is conducted to facilitate employment decisions that are in the best interest of University students, employees, resources and overall mission statement.
Staff may be disciplined for reasons of inadequate performance, misconduct, violation of established policies and procedures, or other cause. This policy outlines the disciplinary actions which may be taken for staff.
The University of Kansas provides paid holidays to employees to help balance work and family responsibilities.
The donor leave program provides approved recovery time away from work for faculty and staff who choose to donate organs, tissue, bone marrow, blood or blood products.
To facilitate an efficient and coordinated process to manage an internal transfer or separation of an employee or affiliate from the University by providing specialized checklists.
To outline employee eligibility for health insurance under the State Employee Health Plan pursuant to the provisions of the Affordable Care Act (ACA).
To provide criteria for awarding active employees tuition assistance to cover tuition costs in the pursuit of educational opportunities for professional growth and development.
To define general conditions of employment designated to employees at the time employment is offered or revised.
Outlines the application of Fair Labor Standards Act (FLSA) for position designations as exempt (salaried) or non-exempt (hourly) from overtime compensation.
The FMLA allows employees to balance their work and family life by taking reasonable paid or unpaid leave for certain family and medical reasons.
To outline the nature of GRA employment as it relates to compliance with ACA.
To articulate the procedures for hearing grievances arising for staff.
The University of Kansas provides paid holidays to employees to help balance work and family responsibilities.
To provide university retirees and phased/prospective retirees with information regarding the campus services and benefits available to them.
To ensure that all students, faculty, staff, and members of the public with disabilities can effectively access services, communications, and content made available with information technology (IT) resources on behalf of the University of Kansas.
The University of Kansas sponsors a wide variety of educational opportunities and community outreach to support education, learning, service, and research. The importance and benefits of internship experiences for KU students include: heightened student engagement, retention, and success; greater value to their higher education experiences; enhanced opportunities for attainment of, and engagement in, initial and long-term employment; and higher levels of success in their professional and p
The University supports faculty and staff jury or witness service as it relates to their jobs or civic service.
To provide guidance and procedures in creating a supportive working climate for nursing employees to express milk at work.
To notify University of Kansas departmental administration and university support staff (USS) of layoff procedures and associated employee rights in the event such action is necessitated by funding shortfalls, reorganizational needs, position abolishment, etc.
Some employees may feel compelled to come to work while possibly infected with a virus or contagious conditions because they do not have sufficient accrued leave and would be in leave without pay status. This policy allows employees with no leave balance to borrow against future leave accrual in order to remain in pay status and away from the work-site, thus reducing the possibility of spreading an infectious virus to co-workers.
This policy identifies the parameters for eligible employees to participate in the University of Kansas leave without pay (LWOP) program.
To affirm the University’s support and commitment to the Uniformed Services Employment and Reemployment Rights Act and Family Medical Leave Act.
Pursuant to Kansas Board of Regents (KBOR) policy, Unclassified Professional Staff (UPS) may be re-appointed on an annual basis unless a previous notice of non-reappointment has been issued. Further, pursuant to KBOR policy, UPS positions may be terminated for a number of reasons separate from a non-reappointment. This policy outlines the policy and process associated with notices of non-reappointment and terminations.
Provide guidance concerning overtime compensation for hourly (non-exempt) employees and their supervisors.
The Parental Leave policy provides eligible faculty and staff with paid leave for the birth or adoption of a child(ren) up to six (6) years of age, or the placement of a foster child(ren) at any age.
In order to assist Graduate Teaching Assistants (GTAs) in developing their instructional skills, academic units are required to provide GTAs with regular, written performance evaluations. This policy outlines the University’s expectations and requirements for academic units in managing GTA performance evaluations and describes the processes associated with those evaluations.
As a member of the American Association of Universities, the University of Kansas furthers its research and instructional mission by engaging the services of Postdoctoral Researchers (Post Docs). This policy governs the nature of that employment as unclassified professional staff. The policy also provides related considerations about non-employee Postdoctoral Fellows (see Definitions below).
The University of Kansas supports the training and professional development of its staff to facilitate opportunities for life-long learning, encourage employee productivity, enhance career development, and to encourage participation in campus committee service. This policy outlines the criteria for staff participation in University coursework, professional development programs, interviews for career changes, and University committee service.
To outline the conditions under which an exempt employee's salary may be reduced pursuant to the Fair Labor Standards Act (FLSA).
Defines the philosophy and expectations regarding remote work to strategically facilitate continuity of business operations, ensure effective use of facility resources, and enhance the quality of work life for employees.
The purpose of the Rosalie Lanier Gray KU Staff Assistance Fund (“Fund”) is to provide appropriate relief to eligible staff of The University of Kansas (“KU”) who experience a qualifying event or emergency.
To clarify who is eligible to donate sick and/or vacation leave to the Shared Leave program and identify who is eligible to use Shared Leave.
To describe the eligibility for and circumstances under which paid sick leave may be requested and granted.
To provide requirements for the formal process of evaluating the performance of Unclassified Professional Staff (UPS) and University Support Staff (USS).
To outline the eligibility criteria and maximum appointment levels for student employment.
To establish authority for implementing temporary closures or reductions of campus services, hours, or activities.
This process enables employees with temporary work restrictions due to a temporary medical condition to return to the workplace and perform tasks consistent with medically documented capabilities.
To outline the process used by Unclassified Professional Staff (UPS) to appeal an overall rating of unsatisfactory on a performance evaluation.
To provide guidance to University units, supervisors, and current or prospective employees regarding University sponsored immigration petitions.
To outline the process used by University Support Staff (USS) to appeal an overall rating of unsatisfactory on a performance evaluation.
The University encourages all faculty and staff to vote and allows flexibility to address required travel to polling places.
To describe the eligibility for and circumstances under which paid vacation leave may be requested, granted, accrued, and paid out upon separation.
To provide guidance on defining work schedules and the authorization of flex-time or job sharing for Unclassified Professional Staff or University Support Staff holding non-exempt (hourly) and exempt (salaried) positions.
To outline the parameters for coverage under the Workers' Compensation Act.
This policy outlines the University of Kansas’ commitment to providing to employees, students, and visitors a safe and secure environment that is free from threats and violence and to preventing, deterring, and responding appropriately to acts of violence.