PRINT DISCLAIMER: Official version of this document is accessible in the online policy library at https://policyoffice.ku.edu/. Printed copies may not reflect the most recent updates.
DOCUMENT TYPE:
Policy
PURPOSE:
To fulfill its fiscal responsibilities during times of budgetary constraints or reduction, the University may exercise its authority to implement furloughs or to reduce employees’ salary or hourly rates of pay, as necessary.
APPLIES TO:
Faculty, staff, and student employees, regardless of funding source.
CAMPUS:
Edwards, Lawrence, Juniper Gardens, Parsons, Salina, Topeka, Wichita, Yoder, Medical Center, Kansas City
POLICY STATEMENT:
In times of budgetary constraints or reduction, including situations that do not yet constitute financial exigency, the University may take actions affecting the pay and/or the appointments of employees.
The University may furlough faculty, staff, and/or student employees for a specified time period or may invite voluntary leaves without pay.
The University may reduce salary or hourly rates of pay of its unclassified staff and faculty and/or student employees, as necessary. These reductions may be of a temporary or permanent nature, depending upon the severity of the budgetary constraint or reduction.
The chancellor has delegated to the executive vice chancellor and provost (Lawrence) and the executive vice chancellor (KUMC) the authority to take actions set forth in this policy.
EXCLUSIONS OR SPECIAL CIRCUMSTANCES:
The University adheres to applicable state and federal laws and regulations, and to Kansas Board of Regents policies in exercising its authority. The University will adhere to pertinent provisions in ratified memoranda of agreement as they relate to these actions.
CONTACT:
Contact for all programs reporting to the Lawrence campus:
Office of the Provost and Executive Vice Chancellor
Vice Provost for Operations
1450 Jayhawk Blvd., 250 Strong Hall
Lawrence, KS 66045
785-864-4904
Contact for all programs reporting to the University of Kansas Medical Center:
Office of the Executive Vice Chancellor
Executive Vice Chancellor
Second Floor, Murphy
3901 Rainbow Blvd.
Kansas City, KS 66160
913-588-1440
APPROVED BY:
Chancellor
APPROVED ON:
2009-07-10
EFFECTIVE ON:
2009-07-10
REVIEW CYCLE:
Annual (As Needed)
RELATED RESOURCES:
Departure Resources
Notice of Non-Reappointment for Unclassified Professional Staff - FAQs
Layoff Information for University Support Staff (USS) - FAQs
DEFINITIONS:
Furlough: leave without pay required by the University for budgetary reasons.
Reduction in hourly rates of pay: a reduction in the hourly rate of pay of non-exempt employees due to budgetary reasons. A reduction in hourly rate of pay may affect benefits and compensation.
Reduction in salary: a decrease in compensation of exempt employees due to budgetary reasons. A reduction in salary may affect benefits, compensation, and exempt status.
CHANGE HISTORY:
04/21/2025: Updated links.
03/27/2025: Migration to TeamDynamix from Drupal.
10/11/2024: Updated broken links.
03/08/2019: Updated contact section.
12/16/2014: Policy formatting cleanup (e.g., bolding, spacing); updated links after update to Human Resource Management website.
07/10/2009: Approved by the chancellor