PRINT DISCLAIMER: Official version of this document is accessible in the online policy library at https://policyoffice.ku.edu/. Printed copies may not reflect the most recent updates.
DOCUMENT TYPE:
Policy
PURPOSE:
To establish the dates for appointment offers to faculty of other AAU institutions
APPLIES TO:
Deans, department chairs, and incoming faculty
CAMPUS:
Edwards, Lawrence
POLICY STATEMENT:
As a member of the Association of American Universities, the University of Kansas abides by the “Inter-University Understanding Relating to Transfer of Faculty Members from One Institution to Another.” This understanding specifies that the last date an offer of employment for the Fall semester should be accepted by a faculty member who holds a continuing full-time position at another AAU university is May 1. Offers made or pending after that date should be effective normally only after the intervention of an academic year.
EXCLUSIONS OR SPECIAL CIRCUMSTANCES:
Procedure for Exceptions:
In the rare instances when a chair or dean believes conditions exist that should trigger an exception to the May 1 date, the chair or dean will describe those conditions to the Provost. If the Provost agrees that an exception should be sought, the Provost will contact the academic officer at the AAU institution where the prospective faculty member is currently employed and will ask permission to pursue the offer of an appointment effective with the following Fall semester.
CONTACT:
Policy Office
785-864-9600
policy@ku.edu
APPROVED BY:
Vice Chancellor for Academic Affairs (predecessor to the Provost and Executive Vice Chancellor)
APPROVED ON:
1976-01-01
EFFECTIVE ON:
1976-01-01
REVIEW CYCLE:
Annual (As Needed)
RELATED STATUTES, REGULATIONS, AND/OR POLICIES:
The full text of the Inter-University Understanding, excerpted from the Minutes of the Association of American Universities, April 29-30, 1964, follows:
Inter-University Understanding Relating to Transfer of Faculty Members from One Institution To Another:
“The sharp increase in the demand for teacher-scholars of high talent arising from our growing national needs in both instruction and research is now pressing against a limited supply of such talent in many disciplines. To assure the highest possible effect in each university in producing high talent to meet future national needs, sound and orderly planning will be required. When late and sudden, induced departures of personnel assigned to provide instruction to lead in research in one institution may well do more to impair the effectiveness of that institution than is justified by the gain to the institution extending the offer. This is particularly true at the level of tenure appointments where the institution has declared its willingness to undertake a continuing obligation and where there are most likely to be continuing obligations by the faculty member to graduate students and colleagues.
Therefore we consider it incumbent upon the administrations of both the prospective and current institutions of employment to call the attention of the individual faculty member to these obligations when employment changes, not accepted before May 1 for the immediately ensuing academic year, are under consideration. We believe that a responsible approach for both the institutions and the faculty members would be to consider offers made or pending on May 1, or thereafter, to be effective normally only after the intervention of an academic year.“
CHANGE HISTORY:
03/26/2025: Migration to TeamDynamix from Drupal.
11/04/2021: Updated contact section.
12/09/2014: Policy formatting cleanup (e.g., bolding, spacing).
08/17/2009: Reaffirmed by the Interim Provost and Executive Vice Chancellor.
09/22/1997: Reaffirmed by the Provost.
01/1976: Promulgated by the Office of the Vice Chancellor for Academic Affairs (predecessor to the Office of the Provost) in the Handbook for Faculty and Other Unclassified Staff, Section C.1.
1997: Reaffirmed by the AAU Academic Officers.
04/30/1964: Approved by the Association of American Universities at its April 29-30, 1964 meeting.