To provide clarity and conformity to academic terms used in correlation with program and program components at the University.
The acceptable use of instructional delivery technologies guidelines are intended to assist faculty and instructional staff by outlining various issues that need to be considered when delivering course content through a technological medium.
This policy establishes the parameters to compensate a regular employee for the acknowledgement of an award or additional activities performed outside the scope of the position(s) held by the employee.
To describe the conditions under which animals are allowed in buildings.
To describe the limitations on the kinds of appointments that can be made after the terminal year of a faculty appointment.
To describe the responsibilities of the faculties of the College of Liberal Arts and Sciences and the Schools to establish curricula, academic standards, and degree requirements; to describe the general responsibilities of the deans; and to describe the circumstances in which broader consultation is required.
The purpose of this operating policy/procedure is to clarify for deans, directors and chairpersons the maintenance and housekeeping responsibilities associated with centrally scheduled classrooms, Departmental classrooms and media classrooms.
To ensure that University of Kansas standards are met in construction or renovation of classrooms or class laboratories.
To outline clinic policies and procedures pertaining to the handling of Protected Health Information on the Lawrence and Edwards campuses.
To provide information to help instructors determine whether or not to allow the taking of notes for commercial purposes in their classes.
To address situations in which two persons have an apparently voluntary romantic or sexual relationship, but where a power differential exists because of their roles within the university, e.g., faculty/student or supervisor/employee.
To address situations in which two persons have an apparently voluntary romantic or sexual relationship, but where a power differential exists because of their roles within the university, e.g., faculty/student or supervisor/employee.
This policy outlines requirements for receiving, collecting, developing, handling, storing, processing, and maintaining information that falls into at least one of the Controlled Unclassified Information (CUI) registry categories, as listed on the National Archives and Records Administration (NARA) website. University employees who access CUI must safeguard this information as outlined by the National Institute of Standards and Technology (NIST) “Protecting Controlled Unclassified Information in
To provide guidance on the use of sexually explicit materials, the teaching about pedophilia, and the conduct and management of courses relative to these topics.
To articulate parameters for credit card solicitation on campus
To enable academic administrators to utilize available faculty expertise effectively to meet unit and institutional needs; to provide tenured faculty members with opportunities to enhance their strengths in specified areas; and to inform University of Kansas, Lawrence, academic administrators and faculty of the conditions under which a Differential Allocation of Effort (DAE) is appropriate, the related requirements and expectations, and the procedure for initiating a DAE.
To articulate the requirements for the use of digital signage on the Lawrence campus.
To describe the process that is to be followed when a member of the University Support Staff with permanent status wishes to appeal a disciplinary action of suspension, demotion, or dismissal.
To describe the composition and responsibilities of the University Committee on Distinguished Professorships and to set forth the procedures and criteria for appointment to named and University distinguished professorships.
To set criteria for the creation of a diverse and inclusive learning and working environment at the University of Kansas.
To describe the university’s approach to accommodating domestic partners during the hiring process when such accommodations will increase our number of quality faculty and staff.
To define appropriate use of electronic mail in the University
To describe the conditions and procedures for granting emeritus/emerita status to retiring members of the faculty, academic staff, and unclassified professional staff.
The University of Kansas adheres to the Board of Regents policy that governs the employment of relatives and other household members of individuals employed by the University.
To describe circumstances that would require evacuation of campus facilities, the appropriate procedures for doing so, and the Human Resources hours reporting procedures for affected employees.
To describe the standards for exterior wayfinding signs, the process for requesting and receiving approval, and the appropriate funding sources for various categories of wayfinding signs.
To describe the conditions under which extra compensation can be received while on sabbatical leave.
To establish the dates for appointment offers to faculty of other AAU institutions
To establish guidelines and procedures for academic field trips.
To describe the policies and procedures for the evacuation of University buildings and for the administration of examinations that are disrupted by evacuations.
The purpose of the Fire and Life Safety policy is to provide a safer environment for the University community through compliance with the State of Kansas Fire and Life Safety Codes as adopted by the Kansas State Fire Marshal's Office (KSFMO). The goals of the policy are to encourage safe practices and living habits throughout the University, thereby reducing the threat of injury to faculty, staff, students and visitors; reduce the risk to property; and mitigate the effects in the event of a fire
This document provides information and establishes general precautions and policies for members of The University of Kansas who plan to have a fireworks display or use pyrotechnic special effects as part of a University group activity.
The policy establishes the general plan for furloughs and temporary salary reductions if they need to be implemented in times of budgetary constraints. Furloughs and temporary salary reductions are viewed as last resort options during times of budgetary constraints. Other options would be considered before implementing these measures.
To articulate the final step of Graduate Teaching Assistant (GTA) grievance hearing procedures at the University of Kansas.
Pursuant to Article XII of the University Senate Code (USC) and Articles V and VI of the University Senate Rules and Regulations (USRR) of the University of Kansas, Lawrence, the Office of the Provost and Executive Vice Chancellor (hereinafter “Office of the Provost”) establishes the following procedure to hear grievances arising within the Office of the Provost.
The following statement provides guidelines for accepting on behalf of the University in-kind (non-cash) gifts or charitable contributions.
To identify and establish guidelines to facilitate joint appointments
To provide information about the structure and policies that govern the faculty and staff of the University on the main campus in Lawrence, Kansas and off-campus units reporting to the main campus.
To describe the requirements pertaining to the handling of Protected Health Information (PHI) on the Lawrence and Edwards campuses.
Pursuant to the regulations implementing the federal Fair and Accurate Credit Transactions Act of 2003 (FACTA), the University is required to establish an “Identity Theft Prevention Program” with reasonable policies and procedures to detect, identify, and mitigate identity theft in its Covered Accounts.
To describe the several policies and procedures (personnel, class cancellation, campus closing, etc.) that may be implemented when the region experiences inclement weather.
Coordinated efforts on behalf of the University are vital to successful advancement initiatives. The policies and practices discussed in this document are intended to enhance coordination and to facilitate communication to alumni and friends of the University of a shared message and vision. Inquiries pertaining to policies or recommended practices should be directed to the Provost and Executive Vice Chancellor of the Lawrence Campus or the Executive Vice Chancellor of the Medical Center Campuses
To describe practices related to institutional advancement which have proven effective and are strongly recommended.
To describe the disposition of royalties received by KU faculty or staff members for educational materials required in courses attended by KU students
To describe the types of leave and the circumstances which may lead to an approved interruption of the probationary period (tenure clock) and the procedures for seeking an extension of the probationary period
To update KU’s general education requirements to align with the Kansas Board of Regents’ (KBOR) statewide general education framework.
To articulate procedures for implementing the Board of Regents Social Media policy.
To articulate procedures for implementing the University-Wide Weapons Policy and the Kansas Board of Regents Weapons Possession Policy
The KU Alumni Association is the official custodian of the biographical records of all University alumni and the provider of all mailing lists, labels, directories, and direct access and inquiry of alumni records. The KU Alumni Association maintains a computerized records system that is updated daily and, in cooperation with KU Endowment, has developed detailed procedures for the maintenance and dispersal of alumni records.
Outlines and documents accreditation standards adopted by the Higher Learning Commission for all individuals teaching “for credit” courses offered by the University of Kansas.
To provide guidance when certain personal circumstances prevent one from being able to perform any instructional duties.
Provide instruction for paying the moving expenses of eligible university employees.
The purpose of this policy is to define requirements for accessing University of Kansas (KU) computer systems containing sensitive data from both on and off campus. The standards set forth in this policy are intended to minimize potential security risks which may result from unauthorized use of KU computing resources. Multi-factor authentication adds a layer of security which helps deter the use of compromised credentials.
The policy describes requirements that University of Kansas, Lawrence, units must meet in order to obtain the services of foreign nationals (non-U.S. citizens/non-U.S. permanent resident aliens) who reside and work outside of the United States. There are potential legal issues of taxation and liability that may arise under the laws of the foreign country when services of individual foreign nationals are obtained. Thus, the manner of obtaining such services must be approved in advance by the Prov
To provide guidelines for political activities of State employees.
To establish the procedure for recognizing the achievement of University of Kansas students who have died
To describe the conditions under which posting of materials and sidewalk chalking are permissible on the property of the University and its affiliate organizations.
To set forth requirements regarding information entrusted to the University by the public and members of the KU community.
Professional programs increasingly are required by accrediting bodies to provide students access to instruction from individuals active in practice. The non-tenure track faculty position Professor of the Practice enables the University of Kansas to meet the professional instruction required in professional programs. This title is used by several Research I universities as a means to provide students with progressive professional instruction from faculty with extensive experience in the professio
As part of KU’s continuing effort to attract top graduate and law students into its academic and research programs, general use and restricted use funds may be spent on travel to bring recruits to campus. The recruitment of graduate and law students furthers the mission of the University and is essential in building strong programs.
Registration procedures for the Policy on Public Assembly.
This policy informs those interested in engaging in public speech or holding assemblies, rallies, marches, events, gatherings, and/or counter protests ("Assemblies") on University property of the manner in which expressive actions may be conducted by groups and the procedures for registering the assembly. Registration notifies the University of the plans by groups for such expression and allows the University to maintain a safe and secure educational environment, provide ample space for expressi
To articulate the retention requirements for documents related to University business.
To describe procedures for removal of bicycles, mopeds, scooters, and other items of personal conveyance when they are not properly secured, obstruct access to facilities, interfere with the ability to perform routine landscaping duties, or appear to have been abandoned.
To establish the procedure for maintenance of and access to alumni records
To provide procedures and eligibility criteria for obtaining a reserved parking space on the University of Kansas campus.
To provide information about appropriate retirement or resignation dates for academic-year faculty who plan to retire or resign following the end of the academic year and for such faculty who are on phased retirement.
This policy establishes the parameters for post-retirement rehires to ensure that bona fide separation, as required by laws and regulations, has been established while addressing the University's occasional need for services of a retired faculty or staff member.
The following statements include a summary of Regents' guidelines and of policies adopted by the Faculty Senate and approved by the Chancellor concerning sabbatical leaves.
This policy describes the acceptable uses of salary savings from a faculty member's budgeted salary (typically academic-year salary) that is made available when a portion of the salary is paid by grants from a funding agency, foundation, or corporation.
To provide guidance to KU faculty, staff and researchers when planning a move of office files from one location to another, regardless of media used.
The purpose of the city ordinance that describes the campus locations where skateboarding, rollerblading, and similar activities are prohibited is to improve pedestrian safety, minimize damage to campus property, and reduce maintenance costs resulting from such damage.
To outline procedures for requesting, allocating, and expending funds that are available to provide start-up packages for new faculty and academic staff by the Office of the Provost and the Office of the Vice Chancellor for Research.
To comply with Regents requirements that student evaluation of teaching forms must be administrated and collected under controlled conditions that assure students’ anonymity.
To state the University policy on substance abuse and to describe procedures for handling substance abuse problems among faculty and staff.
To assist faculty who apply successfully for nationally competitive fellowships by establishing a mechanism for making up the difference between the fellowship stipend and the amount of the faculty member’s salary and fringe benefits.
To assist faculty who apply successfully for nationally competitive fellowships by establishing a mechanism for making up the difference between the fellowship stipend and the amount of the faculty member’s salary and fringe benefits.
To define and expand instructional opportunities for non-tenure track (NTT) faculty.
The University of Kansas, along with universities nation-wide, promotes a respectful, healthy, environmentally sustainable, and clean environment by being tobacco-free. This policy sets forth the University’s restrictions on the use of tobacco products and electronic cigarette devices.
To describe the membership, responsibilities, and standing committees of the University of Kansas Lawrence Campus Transit Commission
The following information is provided so that students and employees in the university community can avoid violating federal copyright law and understand the risks associated with unauthorized peer-to-peer file sharing.
This document provides the definitions of unclassified academic staff titles and administrative practices.
To outline the process and criteria for creating undergraduate certificate programs, the process by which such programs will be assessed and evaluated, student eligibility to enroll in the program, and which programs are eligible for financial aid.
To define expectations, committee composition, and member selection processes for the University Assessment Council and its subcommittees.
To specify the standards and criteria to be referenced by members of the UCPT in the performance of their duties, as well as to outline the review procedures, timeline, and confidentiality expectations for the committee.
To describe the composition and responsibilities of the University Core Curriculum Committee and to set forth the procedures and criteria for appointment.
Kansas Board of Regents policies govern the use of campus facilities and the conditions under which Regents institutions may offer products or services to the external community. This policy is based on Board of Regents policies and describes the procedures to be used by external organizations or entities that wish to use University facilities, including University facilities operated by an affiliated corporation (KU Memorial Unions, Kansas Athletics, Inc. or the KU Center for Research).
To describe the conditions under which food may be served, consumed, or given away at University events on campus.
Establish the requirements that must be followed by University of Kansas employees who are involved in the acquisition of goods and services utilizing a procurement card (p-card) from either the University of Kansas (KU) procurement card program or the University of Kansas Center for Research, Inc. (KUCR) procurement card program.
The purpose of this policy is to establish parameters for the authorized implementation and use of video technology on University premises to enhance safety and security. The existence of this policy does not imply or guarantee that video technologies will be monitored in real time 24 hours a day, seven days a week.